Amendments to Revised Draft of Proposed City Real Property Disposition Policy Going to City Council on Wed. July 8, 2015
The City Council will consider amendments to the proposed new, City Real Property Disposition Process Policy at the City Council on Wednesday July 8, 2015. The amendments reflect changes recommended by City Council members at the City Council hearing on July 1, 2015.
(You can view the video of the City Council discussion and public testimony from the July 1, 2015 City Council hearing (starting at 2:03) at: http://www.portlandoregon.gov/video/player/?id=02hNzcMbiwkÂ .)
You can find information about the JulyÂ 8 hearing, how to share your comments and recommendations with City Council and the proposed amendments, review the input community members provided on the earlier policy language below, and get basic background on this project, by clicking on the links below:
- City Council hearing on July 8, 2015
- How to share your comments with City Council
- Proposed amendments to the policy language and related documents going to City Council
- Community input on the earlier draft policy language
- Background on this project, the community input process, and a summary of the major changes in the language
City Council members are the decision makers at this stage of the process. Please direct your comments to them.
Why should you care?: The City of Portland owns a lot of property in neighborhoods across the city. Community members, in the past, have said they want to be sure that the City considers community priorities when it decides what to do with excess real property, that the City gathers and considers important information about a property in making its decisions (e.g. deed restrictions and other limitations), and that the process be predictable for and transparent to community members.
The City Council formally will review and consider adopting this new policy on:
- DATE:Â Â Â Wednesday, July 8, 2015
- TIME:Â Â Â sometime after 9:30 a.m.â€”most likely in the morning
- PLACE:Â Portland City Hall, 1221 SW 4th Ave., Council Chambers, 2nd Floor
The City Council hearing will start at 9:30 a.m. The City Council will take up the City land disposition policy later in the morningâ€”no â€œtime certainâ€ has been established for this agenda item. You can find out where the proposed policy will appear on the hearing agenda by going to the City Clerkâ€™s website onÂ and viewing the â€œcurrent agendaâ€ page at: http://www.portlandonline.com/auditor/index.cfm?c=26997.
You can share your comments with the City Council members in a few different ways:
- Email your comments to firstname.lastname@example.org: The City Clerk will forward any message you send to this email address to all the City Council members. Comments you send to this email address also become part of the â€œformal recordâ€ for this City Council agenda item.
- Mail or hand deliver hard copy comments directly to individual City Council members, or call their offices:Â Click HERE for contact information for each of the City Council members.
- Testify at the July 8, 2015 hearing:Â A sign-up sheet will be available outside the City Council Chambers in City Hall on the morning of the hearingâ€”sign up if you want to testify at the hearing.
You can find the revised proposed policy language and information about whatâ€™s changed at:
- Proposed amendments toÂ policy language going to City Council on July 8, 2015
- Revised policy language showing proposed amendments
- Background on the Project Purpose and Community Input Process
Other documents going to City Council for the hearing include:
- Revised resolution forÂ City Council hearing on July 8, 2015
- Original “Impact Statement” prepared for City Council on July 1, 2015
You also can review the comments submitted by individual community members and neighborhood associations and community organizations during the most recent comment period:
- Online survey responses: 180 community members participated in the on-line survey. The responses and comments to each of the survey questions have been gathered into a single PDF.
- Public Involvement Advisory Council (PIAC): Initial Comments (May 5, 2015), and Comments on Revised Policy Language (June 2, 2015).
- Neighborhood Coalition Directors and Chairs Group Comments (May 15, 2015)
- 2010 SE Uplift/NECN Land Disposition Workgroup: Checklist of proposed questions about public properties being considered for disposition developed by an earlier neighborhood coalition workgroup on public land disposition organized by Southeast Uplift and the Northeast Coalition of Neighborhoods (NECN).
Purpose of proposed policy: The Cityâ€™s Portland Property Management Committee (PPMC), proposed this policy to address concerns about the need for a more consistent and transparent process for how the City identifies and disposes of real property. This policy will establish consistent, city-wide guidelines for how City bureaus identify and dispose of real property that a City bureau determines is no longer required for their operations.
The policy will:
- Ensure Citywide consistency in the excess and surplus real property identification, notification, and disposition process;
- Identify a standard process of soliciting public input and feedback on real property identified by a bureau as excess to the bureauâ€™s needs before authorizing the bureau to dispose of the property; and
- Provide opportunity for City Council to adequately consider alternative uses for excess real property.
The scope of the policy includes properties that have been deemed excess by bureaus following their internal review, approved by the bureau director, and authorized by the Commissioner-in-charge. The policy would apply to all real property owned by City of Portland, categorized into three groups.
Community Input and Changes to the Draft Policy:
In early May 2015, the City posted a draft of this policy online and solicited community input through written notice to hundreds of organizations and individuals, via social media postings, through an online survey, and in meetings with community representatives.
The Portland Property Management Committee reviewed the feedback and revised the policy based on community input, incorporating many of their suggestions. These changes included:
- Including all properties in the policy â€“ establishing three categories with different process steps, as described in the policy.
- Replacing the requirement to place a notice in the newspaper with a requirement to mail notice to surrounding property owners.
- Extended the Public Comment Period from 30 days to 45. Added requirement that the Council hearing on any ordinance declaring a property surplus could not be heard until at least 15 days after the Public Comment Period, with notice two weeks in advance.
- Clarified that the 45 day Public Comment Period is â€œminimumâ€; bureaus can choose to have a longer period in advance of posting to the webpage, and bureaus and Council can choose to extend the time period based on community input regarding particular properties.
- Added clarifications on what would be included in ordinances.
- Clarified that Council could require additional conditions and terms for property dispositions and could direct bureaus on how the property should be disposed of.
The policy does not include specific criteria for prioritizing the sale of properties to community non-profits and/or for uses that would have community benefits. Since each property is unique, the policy reserves this decision for the City Council to make for each property, based on the site-specific public input that will be received from the community during the Public Comment Period for each property.Â Council discretion is also reserved for determining the appropriate sales price and sales method.
For a description of the changes made to the draft policy and other issues raised by community input, please see the â€œWhatâ€™s Changed and Whyâ€ table.
For more information about what led to the creation of this new proposed policy, go to: Why was this draft policy developed?
Why is ONI providing this information?: Â ONI is providing this information because ONI offered to help the committee members reach out to the community.
ONI recommends you share your comments about the draft proposed policy language directly with the City Council members.